BAS time arrives every quarter
The same deadline lands for every client at once. The work is predictable, but the hours to do it are not there.
Exceptional Accounting, Simplified
A white-label bookkeeping team for Australian accounting firms
DataTrack PH is a team of Certified Public Accountants and bookkeepers in the Philippines. We do the bookkeeping, BAS preparation and reporting behind your practice, in Xero and MYOB, so your people have time for your clients. We are also competent with AI tools, can help automate your processes, and can help you find new clients.
- Team
- Certified Public Accountants and bookkeepers
- Software
- Xero, MYOB and cloud accounting tools
- Work
- Bookkeeping, BAS preparation, management reports, automation
- Based in
- The Philippines, working with firms overseas
The capacity problem
Your practice can take on more work than your team can process
Good bookkeepers are hard to hire
Recruiting takes months, costs a great deal, and the person you train may leave within the year.
Senior people end up coding transactions
When the books fall behind, the people who should be advising clients are reconciling bank feeds instead.
We take the processing work off your desk and hand it back ready for your review.
Services
What we do for your clients, under your name
Bookkeeping
Day-to-day bookkeeping in your clients' files, kept current so you can see how each business is tracking.
BAS preparation
Draft activity statements and supporting workpapers, prepared for your registered agent to review and lodge.
Financial and management reports
Reports that show business performance and financial position, ready for you to present.
Custom reporting templates
Templates built around what you and your clients need to see, used the same way every period.
Software setup and training
We set up cloud accounting tools, and show the people who will use them how they work.
Process improvement
Beyond the bookkeeping itself, we suggest ways to tighten a process, drawn from what has worked for past and present clients.
Beyond the books
More than extra hands for your practice
Competent with AI
Our team knows how to use AI tools well, and puts them to work on the repetitive parts of accounting.
Process automation
We help you automate the recurring processes in your practice, so fewer steps are done by hand.
Finding new clients
We also work directly with Australian business owners and keep their books. Their tax and BAS go to registered agents we partner with, which can be your practice.
How it works
Four steps from first call to ongoing work
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Discovery call
You tell us about your practice, your software and where the pressure is. We tell you plainly whether we can help.
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Trial job
Start with one client file or one period of work, so you can judge the quality before committing more.
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Onboarding
We agree the scope, turnaround, checklists and how we will communicate, and you give us access to the files.
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Ongoing work
We do the work to your process and hand it back for review. Your clients keep dealing with you.
Why DataTrack PH
Accountants doing accounting work
A qualified team
Our team is made up of Certified Public Accountants and bookkeepers, so the work comes back from people who understand what the numbers mean.
At home in Xero and MYOB
BAS, Xero and MYOB are our specialties. We work in the cloud accounting software your practice already runs on.
Awake when you are
The Philippines shares Perth's time zone and sits two to three hours behind Sydney and Melbourne, so our working day overlaps most of yours.
A lower cost base
Our current offers can cut bookkeeping and accounting cost by up to 50%. Ask us how on the discovery call.
Data security and confidentiality
Your clients' data stays under your control
- Access you grant and can remove. We work inside your clients' Xero or MYOB files as users you invite. You can withdraw that access at any moment.
- Only what the job needs. We ask for the level of access the work requires and nothing wider.
- Confidentiality agreed in writing. Terms for handling your clients' information are settled before any work starts.
Have a security checklist your practice requires? Bring it to the discovery call and we will go through it with you.
Questions
What practice owners ask us
How do you charge?
It depends on the volume and the kind of work, so we quote after the discovery call. Ask about our current offers, which can cut bookkeeping and accounting cost by up to 50%.
Will my clients know the work is outsourced?
Only if you choose to tell them. We work behind your practice, and you remain the point of contact for your clients.
Will you approach our clients?
No. The clients of a practice we work for stay that practice's clients. The business owners we work with directly are our own, separate from yours.
Who lodges the BAS?
You do. We prepare the draft and the workpapers; your registered BAS or tax agent reviews and lodges.
Which software do you work in?
Xero and MYOB are our specialties, along with other cloud-based accounting tools. Tell us what your practice uses.
Can we start small?
Yes. Start with a single client file or one period of work, then add more once you are happy with the result.
How will we communicate day to day?
Through the channels your practice already uses. We agree them, along with turnaround times, during onboarding.
Get in touch
Book a discovery call
A short conversation about your practice and the work you would like off your desk. No obligation.
Prefer to chat or write first?